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A Minor Athlete’s Private Message Does Not Set the Coach’s Reply Route - working notes

One situation. Clear facts. An honest next step.

Ten to fifteen minutes for one decisionFree · Two-page fillable PDF

Companion to A Minor Athlete’s Private Message Does Not Set the Coach’s Reply Route.

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See a worked example

Hypothetical example: A coach moves an ordinary entrance question into the program’s required transparent arrangement before replying. The athlete’s private message is not copied into a public worksheet.

01Pause before continuing the private thread

Identify the applicable organization and communication policy.

Organization and policy source

Contact category, without names

Current rule checked

02Apply the actual transparency requirement

Check the required transparent reply route and any authorized exception.

Approved platform

Required adult inclusion

Exception question for authorized officer

03Answer only the question the role can answer

Answer the actual program question within the coach’s role.

Program question category

Information verified by

Adult reply action

04Keep a policy check separate from sensitive records

Use appropriate private records and immediate safeguarding routes when needed.

Restricted record route

Safeguarding handoff if needed

Unresolved policy question