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The Real Cost of a Season

Count the whole season. Compare the money available. Decide together.

20 minutes before committing · review as costs changeFree · Two-page fillable PDF

Entries stay on this page and are cleared when you leave. Sharing sends the blank worksheet link, without your answers. To keep your work, print or save it before leaving.

See a worked example

Hypothetical example: fees $200, equipment $120, and travel $180 total $500. With a chosen $50 reserve, the plan is $550. If $250 is already available, $300 remains. Over three months before payment, that is $100 a month. These are example amounts, not local prices; enter confirmed quotes and actual receipts for your own season.

01Count every cost

Enter the estimated total for each category, not a per-trip amount. Include every child covered by this sheet. Leave actual cost blank until known.

Registration / fees

Estimated total ($)

Actual cost so far ($)

Quote / payment deadline

Equipment / uniform

Estimated total ($)

Actual cost so far ($)

Quote / payment deadline

Travel / fuel

Estimated total ($)

Actual cost so far ($)

Quote / payment deadline

Lodging

Estimated total ($)

Actual cost so far ($)

Quote / payment deadline

Meals away

Estimated total ($)

Actual cost so far ($)

Quote / payment deadline

Tournament / event fees

Estimated total ($)

Actual cost so far ($)

Quote / payment deadline

Training / camps

Estimated total ($)

Actual cost so far ($)

Quote / payment deadline

Other season costs

Estimated total ($)

Actual cost so far ($)

Quote / payment deadline

02See the funding gap

Choose your own reserve amount. Available funds should be money you can set aside without taking from essential household responsibilities.

Extra reserve I choose ($)

Money already available ($)

Months to save before payment

Maximum family commitment ($)

Estimated costs$0.00

Costs + chosen reserve$0.00

Actual cost recorded$0.00

Still to fund$0.00

Enter months to see the monthly saving amount.

Enter your maximum commitment to compare the plan.

Blank costs are treated as zero. The actual total includes only amounts entered; it does not mean every cost has been paid. Calculations are planning arithmetic.

03Choose where to adjust

Use confirmed options. Ask about fee assistance, reuse suitable equipment, compare travel arrangements, or reduce optional extras.

Costs or needs we must protect

Optional spending we can remove

One question to ask the club or coach

Unconfirmed cost to check, owner & date

04Make and revisit the decision

Agree on the next step after looking at both the sport and the household. Recheck the plan when schedules, quotes, or available money change.

Our decision and the reason

First action, owner & deadline

Next budget review date

What changed when we reviewed it?