← All field guidesFIELD GUIDE / COACHING

Practice Dismissal Responsibility Map

Confirm the program's release process, keep the current attendance record, and have the authorized adult resolve every incomplete dismissal through that policy.

15 minutes to prepare; review after the actual taskFree · Two-page fillable PDF

Companion to Finish Youth Practice With a Clear Dismissal Handoff.

Entries stay on this page and are cleared when you leave. Sharing sends the blank worksheet link, without your answers. To keep your work, print or save it before leaving.

See a worked example

Example: One pickup arrangement differs from the verified record. The assigned adult follows the program's change-verification process while another authorized adult continues the waiting-group duty; the unresolved status stays visible.

01Confirm the policy

This organizational map must follow the actual program rules.

Current release policy reference

Authorized dismissal leader

Permitted arrangements to verify

Policy question requiring leader review

02Account for attendance

Use the program's real attendance and departure record.

Athletes present at dismissal

Authorized early departure record

Late arrival or attendance discrepancy

Approved location for athletes waiting

03Assign the handoff

Give each adult a defined responsibility and escalation route.

Release checker and duty

Waiting-group supervisor and duty

Changed arrangement verification route

Late or unverified pickup response owner

04Close truthfully

Distinguish completed releases from unresolved responsibility.

Releases actually recorded

Athlete or arrangement still unresolved

Authorized handoff of remaining duty

Specific dismissal clarification for next time